Descripción de la oferta
Corporate Operations & Administration Coordinator (EMEA) Location: Spain (Palma or Madrid)Reporting to: Regional Director Spain About the Role We are looking for a highly organised and proactive Corporate Operations & Administration Coordinator to support our operations across Spain, France, and the UK . This is a dynamic, multi-functional role combining office management, finance and contract administration, and corporate operations support . You’ll act as a central coordination point across regional teams and corporate functions, ensuring that processes, documentation, and operations run smoothly and efficiently. Key Responsibilities Corporate Operations & Commercial Administration Support contract setup, maintenance, and documentation across internal systems Coordinate sales-to-operations handovers, ensuring completeness and accuracy Maintain customer, supplier, and partner records Assist with invoicing processes (IRFs, approvals, billing documentation) Support contract renewals and ongoing service agreements Liaise with internal teams to ensure data accuracy across systems Financial Administration Support accounts receivable (collections, reconciliation, credit control) Monitor outstanding invoices and follow up/escalate where needed Assist with accounts payable (supplier setup, purchase orders, invoice validation) Work with Corporate Finance on payments and issue resolution Office Management Oversee day-to-day office operations in Palma and Madrid Coordinate logistics (meeting rooms, travel, supplies, visitors, couriers) Manage supplier relationships and liaise with building management Support internal teams with administrative needs Contracts, Compliance & Documentation Maintain accurate contract records, summaries, and supporting documentation Ensure documentation is complete, organised, and audit-ready Support compliance with internal policies, regulatory requirements, and audit processes Manage and maintain document control processes aligned with ISO standards (e.g. ISO 27001, ISO 9001, ISO 14001) Support ISO-related documentation, including version control, document reviews, and audit preparation Coordinate with Legal, Compliance, and external partners Regional & Executive Support Provide administrative support across Spain, France, and the UK Support the Regional Director with calendar, travel, and expenses Coordinate meetings, communications, and internal reporting Assist with bids, tenders, and operational projects Assist with marketing and event logistics across the region Skills & Attributes Strong organisational skills with excellent attention to detail Ability to manage multiple priorities across regions Confident communicator with strong stakeholder management skills Proactive, reliable, and solution-oriented mindset Comfortable working across cross-functional teams Proficient in Microsoft Office (especially Excel) Experience with ERP/CRM systems is a plus Ability to handle confidential information with discretion Fluent in Spanish and English (French is an advantage) Interest or experience in using AI tools is beneficial Experience & Qualifications 1–3 years’ experience in administration, operations, or office management Experience in finance administration (AP/AR, invoicing) and contracts Background in a corporate or structured environment Experience in software, healthcare, or regulated industries is a plus Degree or equivalent qualification preferred #J-18808-Ljbffr
