Descripción de la oferta
Our client, a fast growing tech portfolio company backed by a leading international Private Equity fund, is currently looking for an Office Manager to support their Madrid office and wider international team.
Office / Facilities & Workplace Management
Complete ownership of the workplace management and administration of the Madrid office, ensuring its smooth running and acting as the key point of contact with international headquarters
Act as the “go to” person and first point of contact for administrative needs in the Madrid office
Liaise with providers/suppliers (landlord, security, health and safety, catering, insurance, cleaning, building maintenance), ensuring compliance with local policies and internal guidelines
Oversee office premises, conduct regular walkthroughs and coordinate health and safety requirements, occupational risk prevention and data protection compliance
Liaise with IT (internal and external providers) to ensure all local technology needs are met (equipment, software, maintenance, onboarding of new joiners)
Manage office supplies, catering, incoming calls and mail, and collaborate with other international offices as required
Coordinate day-to-day administrative processes for the Madrid office, ensuring efficient workflows and structured documentation
Maintain organised digital and physical filing systems, including contracts and administrative documentation
Assist with corporate administration processes, including documentation, registrations and coordination with external advisors where required
Support coordination between internal teams (Operations, Finance, Legal) and external stakeholders
Act as a key administrative contact between the Madrid office and the wider international teamIt is essential that the chosen candidate is completely bilingual in English and Spanish and has prior experience within a fast paced and international environment. Candidates must also have at least 3-6 years’ experience as an Office Manager or in a similar administrative role, ideally within a tech, high growth, Private Equity backed or international corporate environment. A solid grasp of standard Tech and applications (Office (Excel), Google Workspace, Outlook, Zoom, Slack and other collaborative tools) is required. They will enjoy being a central point within the office, taking ownership of multiple responsibilities simultaneously and operating effectively within a dynamic, entrepreneurial environment.Timetable - 9.00-18.00 Monday-Thursday, 9.00-15.00 Friday
Hybrid working - 1 day WFH (Friday) following successful trial period
Contract - Permanent
Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.
By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.
Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.
Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.
Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.
