Descripción de la oferta
Our client, a fast growing tech portfolio company backed by a leading international Private Equity fund, is currently looking for an Office Manager to support their Madrid office and wider international team. Responsibilities (not limited to) include: Office / Facilities & Workplace Management Complete ownership of the workplace management and administration of the Madrid office, ensuring its smooth running and acting as the key point of contact with international headquarters Act as the “go to” person and first point of contact for administrative needs in the Madrid office Liaise with providers/suppliers (landlord, security, health and safety, catering, insurance, cleaning, building maintenance), ensuring compliance with local policies and internal guidelines Oversee office premises, conduct regular walkthroughs and coordinate health and safety requirements, occupational risk prevention and data protection compliance Liaise with IT (internal and external providers) to ensure all local technology needs are met (equipment, software, maintenance, onboarding of new joiners) Manage office supplies, catering, incoming calls and mail, and collaborate with other international offices as required Administrative & Operational Support Coordinate day-to-day administrative processes for the Madrid office, ensuring efficient workflows and structured documentation Support invoice processing, tracking and approvals in coordination with finance and external providers Maintain organised digital and physical filing systems, including contracts and administrative documentation Assist with corporate administration processes, including documentation, registrations and coordination with external advisors where required Support coordination between internal teams (Operations, Finance, Legal) and external stakeholders Act as a key administrative contact between the Madrid office and the wider international team It is essential that the chosen candidate is completely bilingual in English and Spanish and has prior experience within a fast paced and international environment. Candidates must also have at least 3-6 years’ experience as an Office Manager or in a similar administrative role, ideally within a tech, high growth, Private Equity backed or international corporate environment. A solid grasp of standard Tech and applications (Office (Excel), Google Workspace, Outlook, Zoom, Slack and other collaborative tools) is required. Excellent communication skills are essential, as well as the ability to build strong relationships with colleagues, other offices and external suppliers alike. Strong organisational skills and a structured, hands-on approach are key. The ideal candidate will be proactive, adaptable and solutions focused. They will enjoy being a central point within the office, taking ownership of multiple responsibilities simultaneously and operating effectively within a dynamic, entrepreneurial environment. Location - Madrid, Castellana Salary - Starting at €40,000+ Timetable - Monday-Thursday, Friday Hybrid working - 1 day WFH (Friday) following successful trial period Contract - Permanent Incorporation - Q2-Q3 2026 Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align. VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law. This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent. Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion. All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client. By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date. Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión. Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final. Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.
