Descripción de la oferta
About INFINNIINFINNI is the infrastructure behind the creator economy. We're already the leading CRM in our category, with thousands of creators and creator businesses running their operations on our platform. Now we're building the next layer of products, AI-powered tools, big-data and infrastructure purpose-built for creators.We're a global team of 180+ builders at the rare inflection point where a category leader becomes a category-defining platform. The decisions we make in the next 18 months will shape an industry.Role OverviewThe Executive & Personal Assistant to the CEO will serve as a trusted partner, helping manage priorities, streamline operations, and ensure seamless coordination across both business and personal commitments.This is a high-trust role that requires exceptional organization, discretion, and a strong "get things done" mentality. You'll support the CEO with everything from executive scheduling, communications, and travel to personal logistics and day-to-day priorities.We're looking for someone proactive, resourceful, and comfortable operating in a fast-paced environment. No task is too big or too small—you take ownership, solve problems independently, and help keep things moving.A background in legal, compliance, contracts, or corporate administration is a plus. A valid driver's license and access to a vehicle are required, as occasional local travel may be needed.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling, and meeting coordination across multiple time zonesCoordinate internal and external communications on behalf of the CEOPrepare meeting agendas, presentations, reports, and follow-up action itemsSupport business travel planning, expense management, and event coordinationAssist with document management, contract administration, and corporate recordsLiaise with legal counsel, vendors, partners, and external stakeholders when requiredMaintain confidentiality and handle sensitive business information with discretionTrack key deliverables, deadlines, and executive prioritiesSupport cross-functional coordination between departments including Operations, Finance, HR, and LeadershipHelp streamline administrative and operational processesProvide ad hoc operational and project support as neededPersonal Assistant SupportManage personal appointments, reservations, and scheduling requirementsCoordinate personal travel arrangements and itinerariesAssist with personal administration, documentation, and organization of recordsResearch and coordinate vendors, services, and personal projectsHandle confidential personal matters with professionalism and discretionAnticipate needs and proactively manage day-to-day personal logisticsCoordinate occasional errands and local logistics on behalf of the CEOAct as a trusted point of coordination across both business and personal prioritiesRequirements3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar roleValid driver's license and access to a reliable vehicleComfortable managing occasional in-person errands, appointments, travel logistics, and administrative tasks that may require local travelExperience supporting CEOs, founders, C-level executives, or entrepreneurs is highly preferredExcellent organizational and multitasking abilitiesStrong written and verbal communication skills in EnglishHigh attention to detail and ability to work independentlyStrong proficiency with Google Workspace, Microsoft Office, and collaboration toolsAbility to prioritize effectively in a fast-moving environmentProfessionalism, discretion, and strong problem-solving skillsStrong ownership mindset with the ability to proactively solve problems and drive tasks through to completionWho You AreYou have a strong "get things done" mentality and take ownership from start to finishYou are highly proactive and don't wait to be told what to do—you anticipate needs and solve problems before they become issuesYou thrive in fast-paced environments where priorities can shift quicklyYou are resourceful and find solutions, even when there isn't a playbookYou are comfortable operating with ambiguity and can make sound decisions independentlyYou communicate clearly, directly, and professionallyYou have excellent judgment and know how to handle confidential information with discretionYou are highly organized, detail-oriented, and take pride in delivering high-quality workYou are equally comfortable handling strategic priorities and rolling up your sleeves to manage day-to-day tasksYou have an ego-free approach and understand that no task is too big or too small when it comes to helping the CEO and the business succeedNice to HaveExposure to legal documentation, contracts, compliance, or corporate administrationPrevious experience in startups, tech, fintech, SaaS, or international companiesFamiliarity with communication and project management tools such as Slack, Notion, etc.Experience supporting globally distributed teamsAdditional European languages are a plusWhat's in it for you?Competitive Salary and Bonus based on your experience and skillsetCareer Growth opportunities in a rapidly expanding companyCompany Perks such as Private Health InsuranceIntense, but Flexible & Inclusive Culture where innovation and collaboration thriveDirect exposure to executive decision-making and company strategyBe part of a company shaping the future of the Creator Economy
