Company Description Love languages, travel, and discovering new cultures? Keep reading. You might just find your next adventure! Kaplan Language Group (KLG) is made up of three businesses: Kaplan International Languages, Alpadia Language Schools and ESL Education. All are recognized leaders in the educational travel sector, committed to offering high‑quality, immersive language learning to students from over 100 countries. KLG is part of Kaplan Inc., founded in 1938 by Stanley Kaplan, a teacher and pioneer. Today Kaplan delivers a range of programs and services that help students from many walks of life and countries achieve their career goals through education. The parent company of Kaplan is Graham Holdings. In 2019, our English language business joined forces with ESL Education, a well‑established language travel agency, and Alpadia Language Schools, a group of schools offering French and German language programmes to adults and junior learners, and summer English programmes for teenagers. With our combined expertise and experience, it is our mission to provide the very best experience to the customers who choose to travel and learn with us. Job Description In this dynamic role, you will be the heartbeat of our head office, ensuring smooth daily operations, a great employee experience, and a welcoming environment for all. As the Office Coordinator you will manage the flow of the office: greeting visitors, coordinating meetings and events, supporting onboarding, handling supplies and logistics, and keeping the workspace running efficiently. As the go‑to person for staff and guests, you will play a key part in shaping a positive, organized, and engaging office culture every day. Responsibilities Serve as the main on‑site contact for all office matters, ensuring smooth daily operations and a welcoming environment for all visitors. Maintain office readiness and provide a warm, professional welcome to visitors. Oversee general maintenance and order, resolving day‑to‑day issues and coordinating with third‑party vendors or service providers as needed. Manage contracts and relationships with external services (cleaning, courier, IT, travel, catering, etc.). Monitor and restock all office materials, handle regular breakfast and fruit deliveries, conduct periodic office shopping, and consider employee preferences. Ensure shared spaces (kitchen, fridge, common areas) meet cleanliness standards and promote employee responsibility. Act as the contact for alarm or security matters and manage key distribution for new joiners. Manage the reception and dispatch of office mail, packages, and courier service. Plan and organize office events, celebrations, and team gatherings. Assist with onboarding/offboarding tasks such as preparing access cards and coordinating office‑related setup. Support booking taxis or accommodation for visitors and staff when required. Maintain administrative and regulatory documentation (e.g., workplace safety, medical check‑ups) and all office‑related documents stored in secure locations. Prepare general office communications and newsletters. Identify and implement enhancements to improve the workspace and overall employee experience. Support the HR and Finance departments for some administrative tasks (account all invoices, reconcile petty cash, process employees’ expenses, etc.). Perform any ad‑hoc tasks as required. Qualifications 1–2 years of experience in office administration or coordination. Positive, professional, and adaptable attitude with strong problem‑solving skills. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proactive and able to handle a variety of situations independently. Proficiency in MS Office Suite. Well‑presented and able to engage with colleagues at all levels. Customer‑focused with a passion for creating a positive office experience. Fluency in Spanish and English; other languages are a plus. Additional Information Creative, rewarding work where your impact is visible. A dynamic, stimulating, and fun work environment. Half day off on your birthday. Discounts in language courses. Discounts on medical insurance. Unlimited tea & coffee to fuel your day, free breakfast on Mondays and fresh fruit on Thursdays. Conditions Permanent contract – Full time. Office‑based job. Schedule: Monday to Friday 8–8:30 to 17–17:30h. Start date: ASAP. Competitive salary + ticket restaurant (pluxee card). Our Office You will be based in our fantastic Eixample office in Barcelona, surrounded by a wide selection of restaurants and shops. Our diverse team, along with our dynamic and youthful work environment, makes working at Kaplan a truly empowering experience. Application If you meet the requirements and are interested in this position, please submit your application in English (resume), along with a cover letter and your preferred salary range. Equal Opportunity Statement Diversity and inclusion are important to us, and we’re constantly working to improve these aspects. At KLG and all our brands, we don’t just accept our differences, we fully support and celebrate them. We’re committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, or gender identity or expression. We strive to be an equal‑opportunity workplace. Seniority level Entry level Employment type Full-time Job function Administrative Industries Education Referrals increase your chances of interviewing at Kaplan Languages Group by 2x. #J-18808-Ljbffr