Descripción de la oferta
AE Studio is a 160-person ML research and consulting company dedicated to solving the hardest problems in AI. We use our profits to fund research on the most important problems in AI Safety and Alignment. We have offices in Los Angeles and Brazil and a large remote team.
About The Role
AE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in.
Most of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else.
This is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week.
Key Responsibilities
LA office and coworking spaces
Run day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badges
Manage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoices
Keep inventory of office supplies, equipment and storage, and reorder before anything runs out
Be the first point of contact for anyone working from or visiting the office
Grow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewards
Support the coworking spaces the team uses, working with our Chief of Staff
Apartments and travel
Manage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a stay
Send each guest the welcome guide and apartment agreement, and keep the apartment calendars current
Run the team travel request process and book flights, hotels and ground transportation
Coordinate logistics for visiting teams, such as our alignment team weeks, from airport pickups to daily rides to the office
Support our Executive Operations Manager with the annual company retreat, helping with team travel bookings and on-the-ground logistics
Team support and events
Plan happy hours and office events, covering food, A/V, setup and parking validation
Run birthday and work anniversary celebrations, from cakes to gifts
Send welcome boxes to new US teammates, and help new LA teammates with parking and office access
Handle client and internal gift requests
Keep checklists current and use AI tools to automate the repetitive parts of the job
Personal assistant support
This part of the role grows over your first months, as you take it over from our Executive Operations Manager.
Help our CEO day to day, keeping his office ready and stocked, handling his lunch, and taking care of personal logistics such as errands, appointments, household vendors and reservations
Handle personal travel with the same care as work travel
Be reachable outside standard hours when something cannot wait
Keep personal information personal
What We’re Looking For
Based in or able to commute to Marina del Rey, since the role is in the office Monday through Friday
A car and a valid driver's license, because local driving is part of the job
3+ years in office management, operations, hospitality, or executive or personal assistant work
Organized to a fault, able to track many small things at once without dropping any of them
Warm and service-minded, the kind of person who makes a shared space feel looked after
Discreet with confidential and personal information
A clear writer, comfortable moving from a quick Slack message to a vendor negotiation by email
Fluent with Google Workspace and quick to pick up new tools, especially AI tools
Calm when plans change at the last minute, and able to figure things out without a playbook
Comfortable with personal assistant work being part of the job from day one
Nice to have
Experience running short-term rentals or furnished corporate housing
Event or travel planning experience at a startup or tech company
Experience with expense, invoicing and booking tools
Interest in AI alignment and the research our team does
Location: Marina del Rey office, in person Monday through Friday
Reports to: Our Executive Operations Manager
Type. Full-time
Compensation
$75,000 - $85,000/year
Platinum health insurance, with AE covering 99% of the premium for you and your dependents
Dental and vision plans, plus a health FSA
401(k)
15 days of PTO / year, plus 11 paid holidays
Lunch and a stocked kitchen at the office
Annual team retreat
Company laptop
Equity
Working at AE means receiving equity in our client projects and in Skunkworks ventures. The equity is priced at $0 when granted for tax reasons, but AE invests millions into these projects. Equity comes from reduced margins on client work and internal funding. You get a stake in the things you help build.
The longer you stay, the more value you create and the more equity you receive. If you leave on good terms, you can retain 20% of your equity by staying engaged. If you spin out a Skunkworks venture, you retain 100%.
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